Permissions

Description:

The table below includes the fields and values associated with user permissions.

Parameter	Label	Description	Type	Filtering	Max Length	Options
id	Guardian system generated unique key	int	N/A
displayName	Display Name	Permission’s name	text	GET	N/A
category	Category	Permission’s category	string	GET	N/A

 

ID	Category	Display Name	Description of Permission
1	Employee	Access all employee records	This permission allows users access to all employees.
2	I-9	Park Incomplete I-9s	This permission allows users to lock incomplete I-9s from future editing, e.g. when an employee is terminated and Section 2 remains incomplete.
3	Remediation	Create/Edit Archival Paper I-9s	This permission allows users to create and/or edit I-9s of type “Archival Paper”. Archival Paper I-9s are defined as I-9s completed outside of Guardian (i.e. on the paper form) for historical employees (i.e. employees hired prior to using the electronic system). The I-9s are transcribed to represent the form within the system.
4	Remediation	Exempt I-9 Issues	This permission allows users to exempt from further action items identified by the Guardian compliance checker (often related to historical employees).
5	Reporting	Access Basic Reports	This permission allows users to access the Reports module and view system-defined report types.
6	Reporting	Access Charts & Graphs	This permission allows user to access the Charts & Graphs module.
7	Reporting	Access Interactive Reports	This permission allows users to access the Reports module and view Interactive report types.
8	Reporting	View dashboard mini charts	This permission allows users to access mini charts associated to certain dashboard views.
9	Reporting	Create/Edit Basic Reports	This permission allows users to create and edit report templates created for system-defined report types. Report results are restricted based on the user’s scope.
10	Reporting	Create/Edit Charts & Graphs	This permission allows users to create and edit charts and graphs related to I-9 compliance.
11	Reporting	Create/Edit Interactive Reports	This permission allows users to create and edit report templates related to the Interactive report type. Report results are restricted based on the user’s scope.
12	Support	Is an in-system I-9 support expert	This permission allows users to receive escalated communications related to specific I-9 records. Note: the feature related to this permission is an optional setting.
13	Support	Administer system	This permission allows users to access the Administration module and maintain the system including optional features, settings, and users.
14	Employee	Create employees	This permission allows users to create new employee records.
15	Employee	Work with employees outside managed groups	This permission allows to work with employees outside managed groups.
16	E-Verify	Manage E-Verify Cases	This permission allows users to process and close E-Verify cases.
17	I-9	Approve I-9s	This permission allows users to approve I-9 records. I-9 approval locks the I-9 for editing, and when applicable, submits I-9 data to E-Verify.
18	I-9	Create/Edit Electronic I-9s	This permission allows users to create and/or edit I-9s of type “Electronic”. Electronic I-9s are defined as I-9s completed within Guardian and electronically signed.
19	I-9	Create/Edit New Hire Paper I-9s	This permission allows users to create and/or edit I-9s of type “New Hire Paper”. New Hire Paper I-9s are defined as I-9s completed outside of Guardian (i.e. on the paper form) for employees hired on or after system use began. The I-9s are transcribed to represent the form within the system.
20	Remediation	Amend I-9s	This permission allows users to make changes to information after the I-9 has been completed and approved.
21	Remediation	Approve Amendments	This permission allows users to finalize changes to information added after the I-9 has been completed and approved.