ID |
Category |
Display Name |
Description of Permission |
1 |
Employee |
Access all employee records |
This permission allows users access to all employees. |
2 |
I-9 |
Park Incomplete I-9s |
This permission allows users to lock incomplete I-9s from future editing, e.g. when an employee is terminated and Section 2 remains incomplete. |
3 |
Remediation |
Create/Edit Archival Paper I-9s |
This permission allows users to create and/or edit I-9s of type “Archival Paper”. Archival Paper I-9s are defined as I-9s completed outside of Guardian (i.e. on the paper form) for historical employees (i.e. employees hired prior to using the electronic system). The I-9s are transcribed to represent the form within the system. |
4 |
Remediation |
Exempt I-9 Issues |
This permission allows users to exempt from further action items identified by the Guardian compliance checker (often related to historical employees). |
5 |
Reporting |
Access Basic Reports |
This permission allows users to access the Reports module and view system-defined report types. |
6 |
Reporting |
Access Charts & Graphs |
This permission allows user to access the Charts & Graphs module. |
7 |
Reporting |
Access Interactive Reports |
This permission allows users to access the Reports module and view Interactive report types. |
8 |
Reporting |
View dashboard mini charts |
This permission allows users to access mini charts associated to certain dashboard views. |
9 |
Reporting |
Create/Edit Basic Reports |
This permission allows users to create and edit report templates created for system-defined report types. Report results are restricted based on the user’s scope. |
10 |
Reporting |
Create/Edit Charts & Graphs |
This permission allows users to create and edit charts and graphs related to I-9 compliance. |
11 |
Reporting |
Create/Edit Interactive Reports |
This permission allows users to create and edit report templates related to the Interactive report type. Report results are restricted based on the user’s scope. |
12 |
Support |
Is an in-system I-9 support expert |
This permission allows users to receive escalated communications related to specific I-9 records. Note: the feature related to this permission is an optional setting. |
13 |
Support |
Administer system |
This permission allows users to access the Administration module and maintain the system including optional features, settings, and users. |
14 |
Employee |
Create employees |
This permission allows users to create new employee records. |
15 |
Employee |
Work with employees outside managed groups |
This permission allows to work with employees outside managed groups. |
16 |
E-Verify |
Manage E-Verify Cases |
This permission allows users to process and close E-Verify cases. |
17 |
I-9 |
Approve I-9s |
This permission allows users to approve I-9 records. I-9 approval locks the I-9 for editing, and when applicable, submits I-9 data to E-Verify. |
18 |
I-9 |
Create/Edit Electronic I-9s |
This permission allows users to create and/or edit I-9s of type “Electronic”. Electronic I-9s are defined as I-9s completed within Guardian and electronically signed. |
19 |
I-9 |
Create/Edit New Hire Paper I-9s |
This permission allows users to create and/or edit I-9s of type “New Hire Paper”. New Hire Paper I-9s are defined as I-9s completed outside of Guardian (i.e. on the paper form) for employees hired on or after system use began. The I-9s are transcribed to represent the form within the system. |
20 |
Remediation |
Amend I-9s |
This permission allows users to make changes to information after the I-9 has been completed and approved. |
21 |
Remediation |
Approve Amendments |
This permission allows users to finalize changes to information added after the I-9 has been completed and approved. |